Hartwell SR&ED · Claim preparation · Canada
Your SR&ED claim, written from the work you already did.
We build your claim from the records your team kept while the work happened. A credentialed reviewer signs it and stands behind it. You read it, accept it, and file.
Any field of research. 5% of the refund, nothing otherwise. No charge to scope the claim.
How it works
You send what you have. We do the rest.
Your team already kept the record. We turn it into a claim, put a credentialed name behind it, and hand it back ready to file.
- 01
You send the evidence
Lab notes, test logs, commits, meeting notes, drawings, the documents you kept as the work happened. Send what you have. We tell you if anything is missing.
- 02
We build the claim
We write the technical narrative and the costing in the language the CRA expects, drawn straight from your records. You barely lift a finger.
- 03
A reviewer signs
A credentialed reviewer reads every project, confirms the work qualifies, checks the costs tie out, and signs the claim under their own name.
- 04
You accept and file
You read the finished claim, approve it, and file it with your return. The firm stays with you start to finish.
Why it holds up
Built from evidence, not from memory.
Most claims are pieced together from memory the week they are due. Ours are written from the record your team kept while the work was live. When the CRA asks for proof, it is already there.
The deadline rebuild
How most claims get made
- Narratives written from memory months after the fact.
- Hours estimated, not traced to the work that happened.
- Uncertainty described after the answer was already known.
- A thin paper trail when a reviewer asks for support.
Contemporaneous evidence
How Hartwell makes yours
- Records dated to the day the work was done.
- Costs tied to the people and the work they delivered.
- Uncertainty shown at the moment your team met it.
- A file that stands up when someone checks it.
The CRA tightened its review of SR&ED claims in 2026. Contemporaneous evidence is the difference between a claim that survives a second look and one that does not.
Who we serve
Any field of research. Not just code.
SR&ED is not a credit for one industry. If your team set out to solve a technical problem and kept a record of the attempt, there is likely a claim. We have written claims across very different fields.
A foundry refining an alloy
A new casting that kept cracking under load. The shop ran trial after trial and logged every pour. That logbook is the claim.
A producer reformulating a recipe
Holding texture and shelf life after pulling an additive. The batch sheets and tasting panels recorded each iteration.
A team revising a circuit board
Heat and signal noise that would not settle. The bench logs and revision history show exactly what was tried and why.
A lab tuning a protocol
A process that worked at small scale and broke at large. The lab notebook and assay results carry the whole story.
An engineering team solving a hard problem
Latency, accuracy, or scale that had no off-the-shelf answer. The commits, issues, and design notes are the record.
Agriculture, energy, materials, more
If you ran experiments to resolve real technical uncertainty, send us what you kept. We will tell you if there is a claim.
Not sure your work qualifies? Send us the evidence you already have and we will tell you, at no charge.
A real firm behind your filing
A firm writes your claim. A credentialed reviewer signs it.
One accountable team on your file
The same team carries your claim from first call to final filing. No call-centre handoffs and no shifting cast. You always know who is answerable for the work.
A credentialed reviewer signs
A credentialed reviewer reads every claim and signs it under their own name. The sign-off is a real professional’s, not a form letter, and it stands behind the work.
The liability sits with the firm
Because a credentialed reviewer signs, the claim carries a professional name and the responsibility that comes with it. You file with a firm behind you, not on your own.
Pricing you can see
Five percent. Only when your refund lands.
The large consultancies take ten to twenty-five percent of your refund. We take five, in writing before we start. If the claim recovers nothing, you owe nothing.
Our stance
You pay when the CRA pays you. Never before.
Five percent of the refund, fixed in the engagement letter before we open the file. We scope the claim at no charge, and our invoice exists only after your refund does. No retainers, no hourly meters, no surprises.
Hartwell takes five, only on recovery.
Start your claim
Send us what you have. We will take it from there.
Tell us about your company and the year you want to claim. We reply within one business day with a straight answer on whether the claim is worth filing and the short list of records we need from you.
- 5% of the refund, and nothing if there is no refund.
- A credentialed reviewer signs the finished claim.
- No charge to scope. No invoice until your refund lands.